Streamlining Order Processing in Solidus

Isaac Freeman
Jan 11, 2016

Solidus provides a lot of power for editing customer orders. This article covers the workflow for processing a common credit card order in a standard, out-of-the-box Solidus store.

Understanding Authorize and Capture

Processing a credit card payment occurs in two steps: Authorize and Capture. A payment is "authorized" when the credit card company confirms that the customer has sufficient funds available for a given order. It’s "captured" when the company actually transfers the funds.

Some eCommerce platforms do the capture step automatically when authorization is confirmed. Others require the storekeeper to check each authorized order and manually confirm that they’re ready to capture funds. Solidus can be set up to work either way, but the default is to keep authorization and capture separate.

The choice between automatic and manual capture depends on the nature of your business. If you deal in a high volume of orders that can be processed quickly and require little customer interaction, automatic capture can make your business very efficient.

If you often need to discuss orders with clients and adjust them, have long lead times before you can deliver, or need to manage stock outside of Solidus, manual capture may be a better option.

How to Process an Order

The basic steps for processing an order are as follows:

1. Log in to Solidus Admin

You'll be taken to the orders page. A list of completed orders shows the most recently completed at the top.

Solidus Orders List

2. Select an order for payment

Choose an order you need to process and click on the payment state (usually "Balance Due" or "Failed" – click right on the text). This will take you straight to a page listing the payments for that order.

Solidus Order Payment Screen

Solidus Order Payments Screen

3. Capture the payment

In the most common case, there’ll be an authorized payment ready to capture for the full amount of the order. Click on the checkmark button to capture the payment.

If the order has a failed payment you can edit the amount for each payment, or void it with the cross button. You can also create a new payment to record payments made in cash or credit cards outside Solidus.

When the payments add up to the order total, you’re done. Click on "Back to Orders List" to return to the list of orders. The Payment State for your order has changed to "Paid."

Solidus Orders List. Order Paid.

Solidus Orders List Screen. Payment state for the order is now marked as "Paid".

4. Select an order for shipping

From the Orders list, click on the edit button. This will take you to the main order edit page. You can edit the order, add or remove products, apply discounts or extra charges (adjustments) and change shipping details.

Solidus Edit Order Screen

5. Ship

You should see something like "[Code number] Ready Package From [Stock location]" and a SHIP button. Click on SHIP, and the order will be recorded as shipped. Click on "Back to Orders List" to return to the list of orders, and you’ll see the Shipment State for your order has changed to "Shipped."

Solidus Edit Order Screen. Order Shipped

Solidus Orders List Screen. Shipment state for the order is now marked as "Shipped".

Not All Orders Come From Customers

Most orders will come from customers visting your site, so it's easy to overlook that merchants can build new orders directly from Solidus admin. Remember the New Order button when you need to fill a special order.

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